Technology Scoping & Selection

Think you need a new CRM, website, document management, cloud application or online collaboration tool? Maysix Consulting's Scoping & Selection services give you a proven and simple way to explore your goals, discover your needs, and find the solution that is right for your purpose.

Maysix Consulting's 3-stage methodology for scoping and selection has been designed specifically for non-profits and works for all kinds of projects, large or small.

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Stage 1: Explore

Exploring is about developing a clear, shared understanding for relationship management at your organisation and why change is required.


​This stage seeks to bring key stakeholders together, build a common vision for the future database, and identify tangible outcomes expected from the project.


​As we explore, we also identify enablers and blockers of success, dependencies and constraints, as well as project governance and stakeholders engagement needs.

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Stage 2: Discover

Discovering is about getting deeper into the whys and the whats of the future solution. In discovery, business analysis is conducted to develop a detailed scope statement that provides a comprehensive set of capability needs.


As we discover, we define business requirements and priorities. Whilst discovery aims to stay technology-agnostic, best practices and technical considerations are incorporated to inform the scope of the solution.

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Stage 3: Find

Finding is about identifying and choosing the solution that is fit-for-(your)-purpose. This stage seeks to carry out a search and selection process with technology vendors, supported by a structured Request for Proposal process and adequate due diligence.


“Find” is not just about the software or technology platform; this stage also aims to determine the right approach for implementation and adoption, and clarify the full investment required.


What kind of technology solutions can Maysix Consulting help with?

Maysix Consulting provides expert advice on a wide range of technologies relevant to non-profit organisations, including: • CRM and database management; • Website and online engagement; • Reporting and business intelligence; • Document management; • Online collaboration; • Project management tools.

How long does scoping and selection take?

The timeframe for completing a scoping and selection exercise varies from one organisation to the other depending on the background, scale and complexity of the organisation and solution sought. Small organisations with standard needs can complete it in a matter of a few weeks, whilst larger organisations with "big projects" can take 6 months or more. Internal decision-making and availability of internal resources to participate are big factors, and organisations struggling with capacity or not able to prioritise technology change experience slower pace of delivery.

Will Maysix Consulting find the perfect solution for us?

No :) Rather than looking for that elusive perfect solution, Maysix Consulting will help find you find one that is fit for your purpose. Perfect technology does not exist, and in a constantly evolving environment, it's all about finding that happy medium between capabilities, investment and adoption.

Does Maysix Consulting have alliances with technology providers?

No. Maysix Consulting operates neutrally and objectively, and always, always in your interest. There are no referral fees or commissions from any technology vendors, and advice is provided in an honest and transparent manner. Solution scoping is carried out in a technology-agnostic way, and potential solutions are assessed fairly through a thorough and comprehensive evaluation framework.

Who delivers the work?

All services are delivered by Angeline Veeneman, founder and consultant at Maysix Consulting.

How does Maysix Consulting charge for services?

Engagements can be done on a Time & Materials basis, or a fixed fee, depending on clients’ preferences. T&M fees are calculated on the basis of AUD 190 per hour excluding GST. Fees are invoiced at end of month for work done that month. No upfront payment required :)

How much does a scoping and selection exercise cost?

The effort will vary significantly depending on the type and size of project and organisation: a small, focused scoping exercise may cost AUD 3,000, whilst a full scoping & selection for a large project can be AUD 40K +. Maysix Consulting's methodology is very flexible, and can be adapted to your needs and budgets. For example, if you've already done a lot of the work yourself and just want advice and methods for evaluating solutions, services can be tailored to include just what you need.

Does Maysix Consulting provide implementation services?

Implementation of new technology solutions typically requires dedicated project management and for capacity reasons, Maysix Consulting does not provide this type of service. This also allows Maysix Consulting to remain neutral when it comes to evaluating solutions, since there are no subsequent ongoing commercial interest in selling implementation services or recommending a specific product. However ongoing support can be provided if you need help with project governance or just a sounding board during implementation.

To get started with your technology search,

get in touch with Angeline for an obligations-free chat.